First, you must notify the Policy Issuing Office shown on the Declarations page of the policy as soon as practicable of an occurrence or offense that may result in a claim or suit. To the extent possible, notice should include: a) how and when the occurrence or offence took place; b) the names and addresses of any injured persons and witnesses; c) the nature and location of any injury or damage arising out of the occurrence or offence. If a claim is made or suit is brought against you as the insured, you and any other involved insured (such as your company), must a) immediately record the specifics of the claim or suit and date received; and b) send copies of any demands, notices, summonses, or legal papers received in connection with the claim or suit to the Policy Issuing Office shown in the Declarations.